DMR SOLUTION FOR MRD
Intoduction
In the early years with the use of computers, the hospital management was primarily involved in creating a good Medical Records system – not only for themselves, but also as per the Government mandate. The MRD system became an effective tool to gather the patient data in individual patient files that seemed easy for the hospitals to manage. However, the sheer volume of paper works posed a major challenge for the MRD team and maintenance has now become a big issue.
With the improvements of digital technology and the growth of Digital Medical Records (DMR), the process has become very easy and now the aim is to eradicate the paper works within the hospital and to make the MRD File system completely electronic/digital with data security forever. The aim of the “DMR” is to compile all the patient records in a digital format and provide the digital access to the doctors, end users and the patient themselves.
Scenario
With increased adoption of newer technologies in the Healthcare sector, the Central and State governments have started to create new laws and regulations about digitization of patient records in hospitals, more so in Government run hospitals too. The hospitals see the successful implementation of such a system as a major challenge.
Solution
Though a challenging one, nevertheless an impossible task to achieve if the hospitals use the right Hospital Information System (HIS). The software should provide a method to upload any of the scanned patient data into the MRD system.
Hence, all the records of a patient will be digitally stored against the patient’s registration number in the MRD. This will give the ease of accessibility, maintenance, digital sharing of records and prevent the records from the threat of being lost. Since data storage is digital, there are two advanced benefits that the system can offer. The doctors can view the digital MRD records tagged in the EMR module. Another benefit is that the patient data posted in “Patient Portal” acts like a complete backup to the patients. To maintain confidentiality, we can place few restrictions on the data posted on the portal.
This approach on a whole will ensure that the management aligns itself towards the regulations enforced and will also meet the growing expectations of the patients.
Scanning and Indexing of medical records in hospitals is becoming an increasingly common way for healthcare facilities to manage their records and documents. One hospital where we deployed the BackBone, was experiencing a growth in its medical centre and its record requirements. The hospital was keeping records beyond their retention date. Concerned about the document storage and retrieval, they decided that the digital imaging was the best way to manage and preserve their medical records. The challenge was the hospital’s capabilities to scan and Index medical records appropriately to the patients UHID. The hospital approached Aosta for a solution that will reduce human error in the process.
Barcodes
When we had multiple discussions with Doctors and patient care professionals, we understood that they were interested in the digitization. They wanted to group everything as Doctor Notes, Nursing Notes, Theatre Notes, Labs, Discharge Summaries based on patient encounter, rather having a bunch of pages to scroll on.
Aosta came up with a solution introducing Stationery Barcodes. All the hospital stationary used for patient care was barcoded. Splitters with Stationary barcodes were manually inserted for the files chosen for scan for the day. Aosta developed and delivered customized software integrated with scanner software. The technology when introduced increased the productivity of scanning records quickly. Barcode recognition capabilities reduce manual intervention and facilitate automatic identification and indexing of the documents. The solution helps doctors to access patient information quickly anywhere anytime, thereby reducing labour cost.
For More Information,
Write to us at : info@aostasoftware.com